Overview: Optimize payments of CTCA and hospital invoices, expenses, and check requests through a timely and accurate data entry and reconciliation process. Utilizes Lawson techniques and associated accounting systems to insure effectiveness of the process. Primary contact for all AP inquiries and data requests. Provides processing support for all sites. Site lead on process improvements and implementations.
Process manual invoices, match PO invoices, check requests, and make payments for all sites on a timely basis, which includes weekly/daily aging reporting to Treasury.
Process invoices, check requests, expense reports, and making payments on timely basis, which includes weekly/daily aging reporting to Treasury. Filing or scanning of all payments and invoices properly in order to locate and return files. These functions involve checking for proper approval levels and manager signatures on all invoices that are processed. Coordinate directly with Departments to resolve non-compliance.
Run transaction reports and balances payment batches with allocated cash on a daily basis. Vendor statement reconciliations on a regular basis to ensure timely payments of invoices. Reviews all entries for 1099-MISC reporting requirements. Reconciles 1099 transactions quarterly and at year-end.
Is able to recognize and have a general understanding of the general ledger and maintain AP related General Ledger reclassifications. Adheres to financial policies for all entries made into the Accounts Payable system.
As new entities are added, support the Accounts Payable functions until new staff are hired and trained.
Skills, Education, and Additional Information:
Minimum high school diploma, some college preferred.
Experience with MS Word, MS Excel, MS Outlook and a computer accounting system.
Minimum of 3 years full cycle Accounts Payable experience.
Strong interpersonal and communication skills and ability to work effectively with a wide range of constituencies.
Knowledge of Microsoft Excel, Outlook, and Word.
Good written and verbal communication skills with the ability to communicate effectively.
Able to coordinate and manage multiple priorities and responsibilities.
Experience with accounting principles.
Ability to keep confidentiality and maintain discretion essential.
Knowledge of 1099-Misc reporting.
Knowledge of Sales/Use Tax requirements.
Prioritize projects and shares information to facilitate smooth operation of the department.
Coordinates with Treasury, Management, and other AP Specialists to ensure accurate payments to vendors.
May administer a defined program initiative or service operation of the department.