Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. 

Summary: 

This role is crucial within the organization to assist City of Hope’s overall mission. This position performs a variety of professional administrative duties and analysis functions in support of the day-to-day operations for the Clinical Departments. Resolves problems which have a significant impact on the overall goals of the department. Will work closely with the Department Business Managers.

As a successful candidate, you will: 

Financial Management

• Manage extramural funds, including contracts, clinical trials, grants, gifts, endowments and other forms of financial support.
• Manager internal funding sources including AIF, ADF, Salary Saving, endowments and Institutional operational budgets.
• Analyze and prepare financial reports for all funding sources, report variances and provide recommendations as needed.
• Respond to Faculty and Departmental staff with questions regarding expense reports/requisitions/check requests in ERP (which will require being knowledgeable of institutional and extramural funding policies and procedures).
• Create, review and approve requisitions/check request based on signature hierarchy.

Research Administrative Support

• Coordinate and assist in the areas of contract and grant administration, proposal development, purchasing, and expenditure control.
• Interpret, monitor, and analyze information regarding operating policies and procedures.
• Process contracts within MediTract as needed, working with vendors, OSR, OTL, Contract Management and legal.
• Assist Business Managers with API/Grant Tracking system submission and reporting personnel time and effort (e.g. TAR and quarterly effort reports).
• Review accuracy of personnel time and effort reporting in ecrt system and work with Business Managers.

Department Support

• Assist Business Managers with grant proposals (application, budgets, and any other document needed/necessary).
• Assist in departmental budget development by gathering, analyzing and reporting data and providing projections and recommendations as requested.
• Assist in department business activities, including but not limited to: budget preparation and monitoring, account management, purchasing, personnel, facilities, travel and reporting required by the institution.

Other Duties

• Perform other related duties as assigned or requested.
• Coordinate personnel actions for department staff and/or faculty as requested including but not limited to visa requests and on boarding.
• Participate in short-and long-range planning and policy or program development by analyzing operational policies, resource utilization, etc. and developing recommendations for department management.

Your qualifications should include: 

• Bachelor’s Degree; Experience may substitute for minimum education requirements
• 2-3 years related experience in business administration and administrative analysis

City of Hope is an equal opportunity employer.  To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.