Job Description

Employment Status:
Full time
Job Function:
Management and Executive
Department:
405201 AP - Mgmt
Shift Hours / Days:
Hours / Pay Period:

ACCOUNTS PAYABLE MANAGER

  • The Accounts Payable Manager is responsible for overseeing all tasks associated with the payment for vendor goods and services, and serves as the co-lead for the department and staff.

  • Oversees processes to ensure timely and accurate processing of vendor invoices and payments, monitoring cash flow for timely payments and capture of vendor prompt payment discounts.

  • This key function is the primary liaison for other departments, business locations and vendors on most matters as it relates but not limited to invoicing, payment for goods and services, accruals, and others.

  • Ensure the ERP Accounts Payable system is properly safeguarded and maintains the highest level of integrity across all master records (i.e. vendor accounts, invoices, credit memos, etc.).

  • Manages and supports the team to ensure all duties are performed accurately, efficiently, and timely.

  • Lead and maintain centralized functions, including, but not limited to, invoice processing, expense reimbursement processing, EDI, workflow, and payment processing.

Main Responsibilities:

  • Direct manager for team of 4 or more AP Stakeholders, assuring all duties are performed accurately, efficiently, and timely.
  • Manage and develop the Accounts Payable team members, which includes daily coaching, preparing and communicating annual goals and objectives and performing mid-year and annual performance reviews with team members.
  • Support the Lawson AP/PO invoice matching functionality.
  • Support the MHC imaging and payment applications.
  • Assist with support and maintenance of the expense reporting application.
  • Manage the enterprise 1099 process, ensuring 1099 designations are correct, accurate annual 1099 reporting to IRS and recipients.
  • Manage and record state sales and use-tax.
  • Duplicate payment review and recovery.
  • Vendor statement reconciliation.
  • Manage and support the centralized vendor master database.
  • Maintain Lawson parameters and setup for AP, GL, PO, CB modules.
  • Build new Lawson companies, department, GL accounts as needed.
  • Lead, maintain, and support ePayables/V-card platform, bankcard programs, and EDI functionality.
  • Maintain a consistent weekly payment schedule to help facilitate the company cash flow forecast.
  • Act as liaison to and department resource for the Director of Accounts Payable.
  • Enterprise invoice processing and payment processing support for AP Representative staffing shortage, vacations.
  • Backup supervisor and support for manager staffing shortages.
  • Handle questions/issues from Accounts Payable Associates and Representatives and serves as lead for the department.
  • Analyze, resolve and respond to inquiries presented by internal and external customers in a timely manner.
  • Develop and help implement best practices for all functions and processes related to AP.
  • Assist in Lawson month-end procedures.
  • Work with co-managers to lead special projects related to process improvement making a positive impact on all facilities. 
  • Ad-hoc reports utilizing MS Addins, LBI, and Lawson reports, including departmental statistics and metrics.
Requirements:
  • Bachelor degree required.
  • 7 years full cycle Accounts Payable experience, leading or co-leading a team.
  • Lawson experience required.
  • Experience with 1099 reporting, IRS requirements, State Dept of Revenue for sales/use tax requirements and application.
  • Proven systems integration experience including implementation.
  • Experience and proficiency with Lawson financial software (modules: AP, MA, TX, PO, GL).
  • Experience and proficiency with MHC products (Image Express, Document Express).
  • Experience with functions and interfacing of Supply Chain/Purchasing and Inventory Control.
  • Experience with MS Addins, Excel, Word, Outlook, MHC software
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